Virtual Assistant

The Job

Secretarial

• Organize and prepare for weekly meetings
• Prepare in advance any documents/materials required for meetings and ensure the CEO has what is required on the day of the meeting.
• Take minutes of meetings, write up minutes and action points.
• Deal with email enquiries and respond accordingly.
• Responsible for all CEO travel, booking of flights, accommodation & preparing itinerary of the same.

Operations

• Ensure all material/equipment for training such as workbooks, pencils and/or any other equipment required is available. Reorder/source equipment when necessary to avoid shortages.
• Responsible for organizing venues/travel/accommodation for training. Ensure all training dates areadded to the Group Google calendar.
• Responsible for all travel & accommodation for trainers when training takes place outside of Dubai.
• Coordinate with trainers to ensure they have the necessary travel documents.
• On the day of training prepare certificates of attendance
• Responsible for updating and maintaining the CRM system ensuring it has all relevant client information.

Office management

• Maintain various company records and documents ensuring a proper filing system is set up that is secure and accessible.
• Responsible for all renewals or trade licenses within a timely manner.
• Coordinate with the company accountant to ensure VAT submissions are done every three months.
• Prepare and send out monthly invoices. Ensure all payments to vendors are done in a timely manner via bank transfer.

Miscellaneous

• Work within all brand guidelines and company SOP’s.
• Translation of Balinca slides/ materials to Arabic when needed.
• Any other duties as and when required by the CEO.

Who we are

An EdTech start-up with an innovative product focused on finance training in a fun simulation setting for professionals. 

Values we’re looking for in candidates

Given the start-up nature of the company, we’re looking for: 

• High ownership - Someone who follows through & takes initiative to ensure tasks get done (willing to get their hands dirty as the expression says)
• Fast learner - Someone who is open to learn & is not afraid to ask when they don’t know
• Fluent in English and Arabic

What the candidate will receive

• Learn & work with highly experienced individuals with over 30 years of experience locally & internationally
• Be part of a diverse, global team that is working almost 100% remotely
• Exposure to start-up culture and be a part of the bringing of something new into the world

The Offer

• Compensation is competitive. Will be discussed in the interview
• For the most part, this is a remote job within the founder’s timezone GMT+4. Priority to Dubai competent applicants.